Gmail Account Configuration for Outgoing Mail

All emails sent from the system, either by the user to contact or via notifications or via transaction emails, will be sent from an Outgoing Email Account.

Steps: Enable 2-Step Verification(In Gmail)>>Create an App Password (In Gmail)>>Apply password in OneHash

Turn on 2-Step Verification(In Gmail)

With 2-Step Verification, also called two-factor authentication, you can add an extra layer of security to your account in case your password is stolen. After you set up 2-Step Verification, you can sign in to your account with:

Your password
Your phone

Allow 2-Step Verification

Open your Google Account.
In the navigation panel, select Security.
Under “Signing in to Google,” select 2-Step Verification and then Get started.
Follow the on-screen steps.

Tip: If you use an account through your work, school, or other group, these steps might not work. If you can’t set up 2-Step Verification, contact your administrator for help.

Verify it’s you with a second step

After you turn on 2-Step Verification, you must complete a second step to verify it’s you when you sign in. To help protect your account, Google will ask that you complete a specific second step.

Use other verification methods

You can set up other verification methods in case you:

Want increased protection against phishing
Can’t get Google prompts
Lose your phone

Skip a second step on trusted devices

If you don't want to provide a second verification step each time you sign in on your computer or phone, check the box next to "Don't ask again on this computer."

Important: Only check this box on devices you regularly use and don't share with anyone else.

Create an App Password (In Gmail)

Tip: App Passwords aren’t recommended and are unnecessary in most cases. To help keep your account secure, use "Sign in with Google" to connect apps to your Google Account.

An App Password is a 16-digit passcode that gives a less secure app or device permission to access your Google Account. App Passwords can only be used with accounts that have 2-Step Verification turned on.

When to use App Passwords

Tip: iPhones and iPads with iOS 11 or up don’t require App Passwords. Instead use “Sign in with Google.”

If the app doesn’t offer “Sign in with Google,” you can either:

Use App Passwords
Switch to a more secure app or device

Create & use App Passwords

If you use 2-Step-Verification and get a "password incorrect" error when you sign in, you can try to use an App Password.

Go to your Google Account.
Select Security.
Under "Signing in to Google," select App Passwords. You may need to sign in. If you don’t have this option, it might be because:
2-Step Verification is not set up for your account.
2-Step Verification is only set up for security keys.
Your account is through work, school, or other organization.
You turned on Advanced Protection.
At the bottom, choose Select app and choose the app you using and then Select device and choose the device you’re using and then Generate.
Follow the instructions to enter the App Password. The App Password is the 16-character code in the yellow bar on your device.
Tap Done.

Tip: Most of the time, you’ll only have to enter an App Password once per app or device, so don’t worry about memorizing it.

Apply password in OneHash

Go to- Email Account List>> Select Email Account>> Enter the Generated Password

Apply password in the OneHash email account. Doesn’t Change anything in the OneHash settings. Just change the password.

Updated on: 21/03/2023