Internal Team Meeting

In Cal ID, the Internal Team Meeting feature allows you to quickly find common free time among your colleagues and book a meeting without ever leaving your dashboard.

Unlike a public booking link where others book you, this feature is designed for you to proactively schedule a meeting with your own team members based on their real-time availability.

1. Login to your Cal ID account and navigate to the Availability page in the sidebar.
2. Click on the Team Availability tab.

3. Select Members: You will see a list of your team members. Check the boxes next to the specific members you want to include in the meeting.

4. Find Common Ground: After selecting the members, click the Book Members button.

5. View Available Slots: A popup window will appear showing a calendar. This calendar only shows the time slots where all selected members are simultaneously free (common availability).

6. Book the Time:

• Select the date and the specific time slot that works for everyone.
• Fill out the booking questions (Meeting title, description, etc.).
• Click Confirm.

Once you hit confirm, the system handles the rest of the communication:

• Calendar Sync: The meeting is automatically added to the personal calendars of every selected team member.
• Email Notifications: All selected members immediately receive an email invitation with the meeting details, location link, and time.
• Centralized Record: The meeting will also appear in your Bookings tab within Cal ID for easy management.

This is the fastest way to schedule emergency meetings or internal reviews. Instead of messaging everyone asking "Are you free at 2 PM?", the Team Availability tab gives you the answer instantly.

Updated on: 02/02/2026