Offer Seats

In Cal ID, the Offer seats feature allows you to transform a one-on-one meeting into a group session. This is perfect for webinars, classes, or workshops where multiple people need to book the same time slot.

This setting allows you to define how many people can attend a single event at the same time.

• Host Group Sessions: Easily manage classes, webinars, or team training where several people join at once.
• Maximize Efficiency: Instead of repeating the same information five times, you can speak to five people in one hour.
• Automatic Status: Once all the seats are filled, the system automatically hides that time slot so it cannot be overbooked.

1. Go to Event Types: Click on Event Types in the left sidebar.
2. Select an Event: Click on the specific event you want to turn into a group session.
3. Navigate to Advanced: Click on the Advanced tab in the top navigation bar.
4. Enable Offer Seats: Locate the Offer seats section at the bottom of the page and toggle the switch to ON.
5. Set Seat Count: Enter the maximum number of people allowed to book that specific time slot.
6. Save: Click the Save button at the top right.

• The first person to book selects the time slot as usual.
• The time slot remains visible on your booking page for others until the maximum number of "seats" has been filled.

• If you have a meeting with 20 seats and 13 are taken, the guest might see a message indicating how many spots are left.

• Individual Confirmations: Each person who books a seat will receive their own confirmation email and calendar invite.
• Availability: The slot will only disappear from your calendar once the total number of seats is reached or if you manually mark yourself as busy during that time.

If you want to host a one-time event (like a Webinar or GD) at a very specific date and time, you can lock your seats into a single slot.

👉 Guide: Scheduling a One-Time Group Event (Webinars & GDs)

Updated on: 30/01/2026