Scheduling a One-Time Group Event (Webinars & GDs)

In Cal ID, you can combine the Offer seats feature with specific availability rules to host a one-time event, such as a webinar or a Group Discussion (GD). This ensures that many people can book into the same specific time slot.

• Host Large Groups: Allow multiple guests to join a single session at once.
• Lock-in a Specific Time: Ensure the event only happens when you want it to, without showing other daily availability.
• Control Attendance: Set a maximum capacity for your webinar or discussion.

1. Navigate to the Event Types tab in your dashboard.
2. Select the event you wish to use and click Edit.
3. Go to the Advanced tab.
4. Toggle Offer seats to ON.
5. Enter the number of participants allowed (e.g., 50 seats).

1. In the same Limits tab, find Limit future bookings.
2. Choose the specific date or the date range of your event. This hides all other days on your calendar so guests only see the event day.

1. Go to the Availability tab for that specific event type and click Edit.
2. Add a Date Override for the day of your event.
3. Select the date on the calendar and set your specific start and end time (e.g., 3:00 PM to 4:00 PM).
4. Add More Slots: If you want to host multiple sessions on the same day (for example, one at 10:00 AM and another at 4:00 PM), simply set the Date Override accordingly by adding multiple time ranges for that date.
5. Click Save.

• Limited Calendar View: When the booker opens your link, they will see most dates "greyed out". Only the specific date(s) you chose in Limit future bookings will be clickable.
• Specific Time Slots: After selecting the date, the booker will see only the specific time slots you created via the Date Override (e.g., 10:00 AM or 4:00 PM).
• Seat Availability: The booking page may show how many seats are remaining, helping to create a sense of urgency for the event.
• Confirmation: Once they book, they receive a confirmation for that exact time, and the "seat count" for that slot automatically decreases by one.

By following these steps, you create a "locked" event. Because you selected a date range in Limit Future Bookings and set a Date Override for the time, all available seats are forced into that one specific slot. Your event is now scheduled for a single specific date and a single specific time, making it easy for everyone to join at once!

Updated on: 30/01/2026