Basic
Add Custom Icons in the Events
Add custom icons for different events.FeaturedEvent Types
Creating Event Types is the best way to organize your schedule. Think of them as templates for different kinds of meetings, such as a "15-minute intro" or a "60-minute deep dive." By setting these up, you allow others to book the right amount of time with you without any manual back-and-forth.
Event types are your pre-set meeting templates that you can share with anyone. Each one is fully customizable, allowing you to define the name, URL, and duration.
CustomizSome readersEditing Event Type Details (Title, URL, & Language)
You can update the fundamental information of an existing event type at any time to keep your booking page relevant and accurate.
Navigate to Event Types: Log in to your Cal ID account and click on the Event Types tab in the main sidebar.
Select Event: Locate the event type you wish to modify.
Open Editor: Click the Edit icon on the event card to open the event configuration screen.Few readersDuplicate the Event Type
The Duplicate feature makes an exact copy of an Event type that you already set up.
Save time: If you have a 30-minute meeting with perfect "Booking Questions" and "Reminders," you don't have to type them all again for a 60-minute version. Just copy it!
Stay consistent: It copies everything (like your availability and reminders) so you don't forget any important details.
Create a template: You can make one "perfect" meeting and just copy it whenever you neeFew readersSecret or Private Events
How to use Secret Events to keep specific meeting types private and available only to those with a direct link.
A Secret Event is a hidden meeting type. While your standard events appear on your public profile for anyone to see, a Secret Event is invisible until you share its specific URL with a guest.
Visible by Default: It will appear on your main public booking page (e.g., cal.id/username).
Direct Access Only: Only people who have the exact liSome readersDelete the Event Type
In Cal ID, the Delete tool allows you to permanently remove a meeting link that you no longer need. It is a simple way to keep your dashboard clean and ensure no one books a retired service.
Deleting an event type removes it from your list and immediately disables the public booking link.
Clean your workspace: Remove old or "test" events so you can find your active links quickly.
*Stop new bookingsFew readers
Limits
Event Buffers or Break between the Events
In Cal ID, Event Buffers are a great way to ensure you never have back-to-back meetings without a break. This feature automatically adds "padding" before or after your appointments so you have time to prep, take a breath, or wrap up notes.
Buffer times are "blocked" periods on your calendar that guests cannot book. They act as a protective layer around your meetings.
Avoid Exhaustion: Prevent back-to-back calls thatPopularMinimum Notice for the Booking
In Cal ID, the Minimum Notice ensures you never get surprised by a meeting that appears on your calendar at the last second. It gives you the lead time you need to prepare.
This setting prevents guests from booking a slot that is too close to the current time. For example, if you set a 2-hour notice, no one can book a meeting with you that starts less than 2 hours from now.
Avoid Surprises: Stop meetings from "popping up"Some readersCustom or Fixed Time-Slot Intervals
In Cal ID, the Time-slot intervals setting determines how your available times are displayed to your guests. It controls the "frequency" of the slots shown on your booking page, allowing you to create a specific rhythm for your calendar.
This feature allows you to decide if guests see slots every 15 minutes, every 30 minutes, or at larger gaps. This is independent of your meeting duration. For example, you can have a 30-minute meeting but only allow itSome readersLimit Booking Frequency
In Cal ID, the Limit booking frequency feature gives you total control over your workload. It allows you to restrict how many times a specific event type can be booked over a set period, ensuring you never feel overwhelmed by too many meetings.
This setting is perfect for high-energy tasks, such as interviews or deep-dive consultations, where you want to cap the number of sessions you take per day, week, or month.PopularOnly Show the first slot of each day as available
In Cal ID, the Only show the first slot of each day as available feature is a powerful tool for controlling your schedule and maximizing your daily productivity. This setting ensures that your availability is limited to just one appointment per day, specifically the earliest time slot you have open.
This setting is found under the Limits tab and is used to prevent your calendar from being overwhelmed with multiple back-to-back bookings on the saFew readersLimit total Booking Duration
In Cal ID, the Limit total booking duration feature provides high-level control over how much of your total time can be occupied by a specific event type. This setting is designed to prevent a single type of meeting from consuming your entire work week.
This feature is located in the Limits tab and allows you to set a "time budget" for your bookings.
Burnout Prevention: Ensure you aren't spending 40 hours a week onFew readersBooker Active Booking Limit
The Booker active booking limit is a specialized privacy and control setting that prevents a single guest from monopolizing your schedule. It ensures that an attendee can only have a set number of "active" (upcoming) appointments.
Prevent Calendar "Hogging": This setting ensures that one guest cannot book multiple slots for the same event type (e.g., booking five consecutive Mondays).
Fair ResourcFew readersLimit Future Booking to Restrict the Future Booking
If there is a period in the future after which you think managing your Cal ID events carries some level of uncertainty, with this feature, you can limit how far in the future your event can be booked. You can select how many calendar/business days will be displayed on your booking page as available for booking, or you can select a date range or particular date after there will be no slots showing. This can also be useful if you want to keep an eye on your immediate eventsPopular
Advanced
Enable Captcha on Booking Page
Enable captcha on your booking pageFeaturedAdd Events to Calendar
In Cal ID, the Add Events to Calendar feature (often found under the "Advanced" tab or general settings) gives you total control over which of your connected calendars should store a specific event's bookings.
By default, Cal ID adds new bookings to your "Primary" calendar. However, this feature allows you to override that default for specific event types, helping you keep your professional and personal lives perfectly separated.Some readersDisabling Default Confirmation Emails for Attendees in Cal ID
By default, Cal ID sends an automatic confirmation email to attendees once they successfully book a meeting. This feature allows you to disable that automated email, enabling you to use custom Workflows to send personalized confirmations instead.Few readersLimiting Availability with the "Show Busy" Feature
The Show Busy feature allows you to control how much of your actual availability is visible to bookers on your public page. Instead of showing all open slots, you can configure it to display only a specific percentage of your available time, creating a sense of urgency or managing your meeting load.
Go to Event Types: From your main dashboard, click the Event Types tab in the left-hand sidebar.
SFew readersCustom Event Name in Booking
In Cal ID, the Custom Event Names feature allows you to change how meetings appear on both your calendar and the guest's calendar. Instead of a generic title, you can use dynamic variables to include specific details from the booking automatically.
By default, Cal ID often titles events as " Event type title with Scheduler ". This feature lets you break away from that default to make your calendar more scannable.
InSome readersAdd Pre-Booking Questions for Events
In Cal ID, the Booking Questions section allows you to customize the information your bookers must provide before they can schedule a meeting with you. You can tailor these questions to gather exactly the data you need, using a wide variety of input types.
By default, Cal ID asks for a name and email address. However, you can add, edit, or hide fields to streamline your intake process.
Navigate to Event Setup: Open yourSome readersHow to Hide and Prefill Booking Questions?
In Cal ID, you can streamline the booking experience by pre-filling information you already know about your client or hiding specific fields that are only meant for internal tracking (like referral sources or Lead IDs). This ensures your calendar stays organized while keeping the booking form short and friction-free.
Login to your Cal ID account.
Navigate to the Event Types tab in the leftSome readersRequire/Exclude Email Domains (Booking Question)
In Cal ID, you can precisely control who is allowed to book meetings with you by utilizing the validation rules within the Email booking question. This allows you to automatically filter out personal accounts or limit bookings to specific professional organizations.
By configuring domain rules, you can ensure your calendar remains reserved for the right audience, whether that is internal staff or verified business prospects.
||Few readersAdding Attachments in Booking Pages
In Cal ID, you can collect important files from your guests by adding an Attachment question to your booking page. This is perfect for gathering resumes, intake forms, or project briefs before a meeting begins.
The Attachment feature allows you to require or allow guests to upload a file directly during the booking process.
Be Prepared: Review a guest’s resume or document before the meeting starts so you are rFew readersCreate a Phone-only Event Type
In Cal ID, you can quickly transition to a phone-first scheduling workflow by adjusting your event settings to prioritize mobile contact. This allows you to define what information your booker must provide to receive their meeting confirmations.
By selecting the phone option within your booking settings, you shift the primary contact requirement from email to a phone number, making it ideal for SMS-based workflows.Few readersHow to Split Full Name into First Name and Last Name on Public Booking Page?
By default, Cal ID booking page has a fullname text input field for the scheduler to put their name in. This usually works just fine for most people. However, at times, it is preferable to take the firstname and lastname of the scheduler as separate inputs in the booking form.
Cal ID provides the option to split the fullname input field in the booking form into firstname and lastname. To do that, you can do the following:
Head to the event type where you wish to split the fullname into firstnFew readersHow to Set Up Requires Confirmation for a Booking?
In Cal ID, the Requires confirmation feature acts as a "gatekeeper" for your appointments. When enabled, bookings must be manually approved before they are finalized, pushed to your calendar integrations, or a confirmation email is sent to the guest.
Once you toggle the feature ON, you can customize exactly when and how confirmation is triggered:
Always: Every single booking for this event type will rPopularDisable Rescheduling and Cancelling
In Cal ID, the Disable Cancelling and Disable Rescheduling features give you full control over the finality of your appointments. When enabled, these settings remove the ability for both the guest and the organizer to change or void a meeting once it is confirmed.
Ensure Commitment: These settings are ideal for high-demand events or tightly scheduled environments where a last-minute change would disrupt your entire wFew readersVerify Email on Booking Page before the Booking
Email verification before the bookingFew readersHide Notes in Calendar
In Cal ID, the Hide notes in calendar feature is a privacy-focused setting that allows you to control the visibility of sensitive guest information within your calendar entries.
Toggling this option in the event type settings will hide additional inputs and notes in the calendar entry. They will still be sent in your email confirmation.
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Most of the entries in notes and additionSome readersHide Calendar Event details on Shared Calendars
In Cal ID, the Hide calendar event details on shared calendars feature is a vital privacy tool for professionals who work in collaborative or team environments. It allows you to maintain transparency about your availability while keeping the sensitive "who, what, and why" of your meetings strictly confidential on shared platforms.
Protect Client Confidentiality: If your calendar is shared with a team or an assistant, tFew readersBooking Success Redirect Parameters
When a booking is successfully created in Cal ID, users can be redirected to a custom success page by enabling ‘Redirect to a custom URL after a successful booking’ option in the Event Type’s Advanced settings page. This guide documents all the query parameters that are forwarded to your custom success URL when ‘Forward parameters’ option is enabled (which is the default).
Cal ID automatically appends boFew readersSingle-Use or Time Based Private Links
In Cal ID, the Private Links feature offers a layer of security and exclusivity for your scheduling by allowing you to generate unique, restricted URLs that do not expose your main profile.
While standard event types have public URLs associated with your username, Private Links allow you to invite attendees without sharing your direct booking page path.
Protect Your Username: This feature prevents attendees froSome readersHow to use Offer Seats in Cal ID
In Cal ID, the Offer seats feature allows you to transform a one-on-one meeting into a group session. This is perfect for webinars, classes, or workshops where multiple people need to book the same time slot.
This setting allows you to define how many people can attend a single event at the same time.
Host Group Sessions: Easily manage classes, webinars, or team training where several people join at once.
MaximizeSome readersBooking Success URL
In Cal ID, the Redirect on booking feature (also known as the Booking Success URL) allows you to bypass the standard confirmation screen and send your guests directly to a specific webpage of your choice immediately after they finish scheduling.
This feature is ideal for moving guests further down your funnel, whether that's to a "Thank You" page, a resource download, or a payment portal.
Track ConversioSome readersHide Organizer's Email
In Cal ID, the Hide organizer's email feature is a privacy-focused setting designed to keep your primary contact information secure. It allows you to facilitate bookings and send calendar invites without exposing your personal or business email address to the attendee.
Maintain Privacy: Ideal for public figures, high-level executives, or anyone using a personal email address for business who doesn't want their inbox addrFew readersLock Timezone On Booking Page
In Cal ID, the Lock timezone on booking page feature is an essential setting for events that happen at a specific physical location or for webinars tied to a fixed broadcast time. It prevents the booking page from automatically detecting and switching to the guest's local timezone.
Typically, scheduling platforms automatically translate your availability into the booker's local time. Enabling this feature stops that translation and keeps theFew readersAllow Rescheduling Past Events
In Cal ID, the Allow rescheduling past events feature provides flexibility for both organizers and guests by permitting changes to meetings even after their scheduled time has passed.
Handle No-Shows Gracefully: If a guest misses a meeting, enabling this allows them to use their original booking link to find a new time rather than having to start the entire booking process from scratch.
Maintain RelationshipFew readersAllow Booking through Rescheduled Link
In Cal ID, the Allow booking through reschedule link feature provides a safety net for your scheduling process. It ensures that if a meeting is cancelled, the guest can still use that original link to create a completely new appointment rather than being met with an "invalid link" error.
Recover Cancelled Leads: If a guest cancels a meeting, they may still intend to book with you later. This setting keepsFew readersHow to Disable Adding Guests in Cal ID
This feature allows you to hide the "Add guests" option from your booking page so the booker cannot add multiple email addresses to the appointment.
Strict One-on-Ones: Ensure the meeting stays between just you and the person who booked it.
Manage Group Size: Prevent unexpected people from showing up to a session that was only meant for one person.
Privacy: Keeps the booking simple and focused on a single attendee.Some readersCustom 'Reply-To' Email
In Cal ID, the Custom 'Reply-To' email feature allows you to redirect guest inquiries to a specific inbox of your choice. By default, when a guest replies to a booking confirmation or reminder, the email is sent to the organizer's primary account email; this setting allows you to change that destination.
Centralize Communication: If you use a personal email for your Cal ID account but want all client replies to go to aFew readers